A Student Information System automates and streamlines your institution’s academic and administrative processes – addressing the complete student lifecycle.

WHAT MAKES US DIFFERENT

STATE OF THE ART TECHNOLOGY

The software is designed on cutting-edge Java technology, offering agile releases and online operations

INSTITUTIONALISED CONFIGURATION

A system that configures to meet the needs of your institution’s processes and also offering multi-branding

REVOLUTIONARY USER-EXPERIENCE

Academia’s interface offers an effortless user experience, making processes efficient yet simple

ADAPTIVE DASHBOARD

Our dashboards offer an overview of your entire management process, which means at a touch of a button you have access to all of the information you need to make informed decisions

ECONOMICALLY EFFICIENT

A scalable system that offers a wide range of solutions, to grow with your institution’s needs

LMS INTEGRATION

Seamless LMS integration means no duplication of work, for quick access to all the information you need and accurate and time-saving reporting

CRM CAPABILITIES

With Academia there is no need for an external CRM. With all the information already on your system you can manage your various interest groups via Academia’s built in CRM

AUTOMATION SIMPLIFIED

Improve systems without complicating matters. Academia offers automation that simplifies admin and processes.

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1

Organisation Setup

  1. Unify management of different colleges/universities or academies and sales offices
  2. Easily define supervisory, accounting and management reporting hierarchies, where each individual academy location is linked to a reporting unit, which in turn can be associated with a parent unit.
  3. Define custom fields and classification to be associated with important entities like programmes, courses, faculty students etc.

2

Campaigns and Enquiries

  1. Receive and handle admission enquiries from prospective students via different sources
  2. Handle corporate and or other enquiries
  3. Set an automatic reminder for follow ups
  4. Quick access via dashboard with report generation to analyse enquiries on different parameters

3

Admission Management

  1. Simplified selection process
  2. Set and manage admission requirements
  3. Secure authentication and mass online enrolment options
  4. Offer and manage sale of application forms
  5. Handle submission for application forms
  6. Manage and track selections for a programme batch seat type
  7. Handle candidate replacements
  8. Complete admissions
  9. Manage mid programme admissions
  10. Create demographics report

4

Programmes and Courses

  1. Configure classes, sections & course section links
  2. Manage course groups and specialisation
  3. Manage pre-requisite, co-requisites and mutually exclusive courses
  4. Simplify section management
  5. Access lesson planning, scheduling & timetable management
  6. Manage course reading and study materials
  7. Create bulk course content online with easy backup
  8. Centralise course information
  9. Implement blended learning
  10. Online courses can be self-paced, bended or fully online
  11. Set up a private virtual space for programme or class
  12. Integration multimedia into courses
  13. Set up forums for collaborative online learning
  14. Implement online peer assessments
  15. Collect feedback via online polls and surveys
  16. Allow users to view course content in different languages
  17. Manage attendance and leave schedules
  18. Manage homework and assignments
  19. Easy to use dashboard
  20. Generate reports

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Examination

  1. Central examination master
  2. Evaluation methodology options
  3. Configure grouping of written examinations as per relevant curriculum
  4. Handle exam rooms
  5. Manage examination logistics
  6. Set online examinations with assessment tools
  7. Submit or grade assignments digitally (on and offline)
  8. Enter and manage marks
  9. Transform marks to grades
  10. Customise grading scales and rubrics
  11. Control when marks are released
  12. Manage results and marksheet
  13. Handle course completion and repetition

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Fees and Payment Method

  1. Configure fee plans
  2. Set automatic or manual billing
  3. Manage receipts and refunds
  4. Accept payments and instalments
  5. Handle fee concessions, ate fees and fine management
  6. Track cheques
  7. Manage fee collection, outstanding bills and receipts via the dashboard and pulling real-time reports

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Messaging and Notification System

  1. Deliver messages as SMS, email, notifications, news, printed or in multiple modes
  2. Track notifications made on selection, admissions, examinations, events etc.
  3. Set online notifications/alerts, email or SMS
  4. Messages can be viewed on the student or internal dashboard
  5. Assign a context to each message, which can be used for creating groups of messages and reporting

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Scholarship Management

  1. Maintain details about various scholarships, eligibility rules, amounts, mode of scholarship distribution, possibility of adjustment against fees etc.
  2. Store and retrieve student information who avail the facility
  3. Ability to link scholarships with fees management module
  4. Generate various reports for awarded scholarships & recipient students

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Inventory Management

  1. Create & maintain list of categorised products & items with serial number
  2. Manage vendors, price lists & payment terms
  3. Handle requisitions (with approval/denial)
  4. Manage and compare enquiries with offers
  5. Generate purchase orders and quotations based on comparisons
  6. Handle acceptance, rejections & returns of items
  7. Manage item booking, issues & returns
  8. Generate returnable and non-returnable gate-passes
  9. Generate stock register, stock summaries and stock utilisation reports

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Residence Management

  1. Record and maintain details about residencies: Total number of floors, rooms, room types, bed no, warden, manager etc.
  2. Manage beds reservations
  3. Store & retrieve resident student information
  4. Easily connect hostel management with fees management module
  5. Generate reports on residence occupancy and related matters
  6. Link the residence module with the inventory module to track items per residence, per floor or per room
  7. Manage residency attendance
  8. Make residence related announcement for students, guests and faculties

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Completion

  1. Regular completion – transition from one period to next period
  2. Student termination as a part of disciplinary action etc.
  3. Manage student transfers from one programme to another programme
  4. Withdrawal of student from programme
  5. Dashboard & reports for all the graduating students, transferred students etc.

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Student

  1. Record personal information
  2. Capture and track academic performance
  3. Note non-academic details
  4. Track and manage incidents
  5. Deactivate profiles
  6. Manage communities
  7. Ease of access via dashboard
  8. Generate relevant reports modules

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Human Resources Management

  1. HR management via an integrated and centralised employee database, with filtered search capability
  2. Maintain comprehensive employee profiles
  3. Configure employee working hours and leave for annual leave & timesheet management
  4. Print employee barcode and ID card
  5. Process multi-level leave approval
  6. Define the annual working calendar including holidays and vacations
  7. Daily attendance marking & direct import from the biometric machine
  8. Manage employee timesheet- view, approve or reject employee timesheet details
  9. Employee wise and company wise attendance reports

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Service Request Management

  1. Manage various requests by different users for different reasons. Follow steps from Assigning a request, to executing and also withdrawal of request

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Faculty

  1. Easy access to academic details
  2. Capture performance assessment
  3. Add non-academia details
  4. Manage incidents
  5. Access personal information
  6. Manage communities
  7. Dashboard navigation
  8. Generate reports

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System Administration

  1. Manage roles
  2. Manage users
  3. Setup password policy
  4. Maintain housekeeping
  5. General administration
  6. Analyse usage
  7. Navigate via dashboard
  8. Generate reports
  9. Use one login to access online portals and systems

A Student Information System transforms ‘big data’ – into ‘information’ sets of knowledge.
This means you can make informed decisions with greater efficiency

A FEW OF OUR CLIENTS

CONTACT US

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